Billabex

Billabex introduces a revolutionary approach to accounts receivable management by deploying a virtual AI collaborator to automate the entire invoice follow-up process. This intelligent agent is designed to save businesses time, reduce unpaid invoices, and maintain positive client relationships. By entrusting your payment reminders to Billabex, you can free up your team to focus on more strategic tasks while ensuring a steady and predictable cash flow.

The core of Billabex is its customizable virtual agent. You can assign it a unique identity, including a name and email address, and fine-tune its personality, writing style, and tone to match your company's brand. This AI collaborator works tirelessly, engaging with your clients with tact and diplomacy until your invoices are settled.

How to use Billabex

Getting started with Billabex is a straightforward, three-step process designed for ease of use and rapid integration:

1. Customize Your Virtual Agent: Begin by personalizing your AI assistant. Assign it a first name, last name, and a dedicated email address. You can then refine its personality, communication style, and tone. Crucially, you select the communication channels it will use, including email, SMS, regular mail, registered mail, automated phone calls, and direct-to-voicemail messages.
2. Easily Integrate Your Invoices: Seamlessly feed your invoices into the system. You can do this by simply forwarding invoices to a dedicated email address, where the AI can read and interpret them, or by connecting Billabex directly to your existing invoicing, accounting, or CRM software through its API and various integrations.
3. Let the Agent Execute Intelligent Follow-ups: Once set up, the AI agent takes over. For each debtor, it analyzes the situation and creates a personalized, intelligent follow-up plan. It schedules actions, sends reminders through the chosen channels, and intelligently responds to debtor queries. It can understand replies, such as a promised payment date or an out-of-office message, and adjust its plan accordingly, ensuring effective and diplomatic communication without any manual intervention from your side.

Core Features of Billabex

• Multichannel Communication: The AI agent can draft and send emails, SMS messages, and even physical mail (simple or registered). It can also generate a voice message and leave it on a voicemail or initiate a phone call handled by a human agent if necessary.
• Multilingual Capabilities: The agent automatically adapts to the debtor’s language, supporting dozens of languages including English, French, Spanish, Italian, and Portuguese, ensuring clear communication with international clients.
• Intelligent and Adaptive Responses: Unlike static reminder systems, Billabex's AI understands the context of client responses. It can interpret emails to identify promised payment dates, out-of-office notifications, or incorrect contact information, and then pause or adjust the follow-up sequence appropriately.
• Continuous Machine Learning: The platform continuously improves its strategies through machine learning. It analyzes the effectiveness of past interactions to optimize follow-up timing, channels, and messaging for better results over time.
• Full User Control and Reporting: You always remain in control. You can disable follow-ups for specific clients, deactivate certain communication channels, and request regular progress reports to monitor the agent's performance. The agent will also alert you if it encounters a situation it cannot resolve.
• Seamless Integrations: Billabex easily connects with your existing financial stack, including accounting, billing, and CRM tools, through a robust API and pre-built integrations.

Use Cases for Billabex

Billabex is ideal for any business that issues invoices and struggles with timely payments. This includes small to medium-sized enterprises (SMEs) looking to automate a time-consuming manual process, large corporations managing high volumes of invoices, and finance departments aiming to improve efficiency and reduce days sales outstanding (DSO). It's particularly effective for companies with a diverse client base, including international customers, thanks to its multilingual capabilities.

Advantages of Billabex

Compared to traditional, rule-based reminder software, Billabex offers significant advantages. It moves beyond rigid, predefined schedules to offer true personalization, analyzing payment behaviors to tailor each interaction. Its ability to simulate human-like, empathetic conversation improves the client experience and maintains goodwill. By automating the entire process with an adaptive, learning AI, Billabex not only saves countless hours of administrative work but also demonstrably improves payment rates and cash flow predictability.

Pricing and Plans

Billabex offers a simple, transparent, and flexible pay-as-you-go pricing model with no subscription or long-term commitment. Users can pre-load an online wallet starting from just €10 (excluding tax) and use the funds as needed. Communication channels can be activated or deactivated freely to control costs.

• Email: €0.90 per email sent
• SMS: €0.90 per SMS sent
• Voicemail: €1.50 per direct voicemail drop
• Phone Conversation: €4.90 per call conducted by a human agent
• Mail: €0.90 per letter, plus postage fees

Volume discounts are available for businesses with a high volume of invoices, with personalized quotes available upon request.