Procys

Procys is an intelligent, automated document processing platform that empowers businesses to eliminate time-consuming manual tasks and enhance operational efficiency. In a world where companies are often bogged down by the slow, error-prone process of handling paperwork, Procys offers a streamlined solution. By leveraging advanced AI and OCR technology, the platform automates the extraction of data from a wide variety of documents, including invoices, purchase orders, and receipts, regardless of their format. This not only frees up hundreds of valuable hours per year but also significantly reduces the risk of costly human errors, allowing teams to focus on strategic growth initiatives.

The platform is built with compliance and security at its core. As an ISO 27001-certified solution, Procys guarantees the highest standards of data security, giving businesses peace of mind. It also supports UBL (Universal Business Language) standards, ensuring seamless and standardized document exchange between businesses, suppliers, and partners. This focus on compliance makes audit season stress-free by providing organized, easily accessible digital records.

How to use Procys

Getting started with Procys is a straightforward, three-step process designed for rapid implementation and immediate impact:

1. Set Up Your Account: Sign up for a Procys account, which takes only a few minutes. Once registered, you can immediately begin configuring your document processing workflows.
2. Upload Your Documents: Documents can be imported into the platform in multiple ways for maximum flexibility. You can upload files directly, set up auto-import from cloud storage providers, or forward documents directly from your email inbox.
3. Automate and Integrate: Once documents are in the system, Procys's AI gets to work. It automatically classifies the document type, extracts key data points (like invoice numbers, dates, and line items), and validates the information. The structured data can then be seamlessly exported to over 40 integrated applications, including popular accounting software like Twinfield, ERPs like Microsoft Business Central, and CRMs like Salesforce and Pipedrive.

Core Features of Procys

• AI-Powered Data Extraction: Utilizes sophisticated OCR technology to accurately capture data from various document formats, including tables and line items, minimizing manual entry.
• Full Automation Workflow: Create customizable, end-to-end workflows that handle everything from document reception and classification to data validation and export.
• UBL Ready Compliance: Generates and processes UBL-structured data, ensuring compatibility and smooth communication with other business systems and regulatory bodies.
• Extensive Integrations: Connects with over 40 business tools, including Microsoft Dynamics, Zoho, Salesforce, Pipedrive, and accounting software, to create a unified ecosystem.
• Certified Security: With ISO 27001 certification, Procys adheres to international standards for information security management, ensuring your data is always protected.
• AI Auto-Split: Intelligently detects and separates multiple documents contained within a single file, ensuring each is processed individually and accurately.
• Customizable Solutions: The platform is flexible and can be tailored to meet the specific data extraction and workflow needs of any business.

Use Cases for Procys

Procys is versatile and can be applied across various business functions:

• Accounts Payable Automation: Automate the entire invoice processing cycle, from receiving supplier invoices via email to extracting data, getting approvals, and syncing with accounting software for payment.
• Sales Order Processing: Automatically extract data from customer purchase orders to quickly and accurately create sales orders in your ERP or CRM system.
• Expense Management: Streamline the processing of employee expense reports and receipts, accelerating reimbursement cycles.
• Audit and Compliance: Maintain a perfectly organized, searchable digital archive of all financial documents, making it simple to respond to audit requests and demonstrate compliance.

Advantages of Procys

Choosing Procys provides a significant competitive edge:

• Increased Efficiency: Drastically reduce the time spent on manual document handling, freeing up employees for more strategic work.
• Enhanced Accuracy: AI-driven data extraction minimizes the human errors common in manual data entry, leading to more reliable financial records.
• Cost Savings: By automating processes and reducing errors, businesses can lower operational costs and avoid expensive mistakes.
• Improved Compliance: With organized workflows and adherence to standards like UBL and ISO 27001, businesses can navigate audits with confidence.
• Scalability: From freelancers to large enterprises, Procys offers flexible plans and customizable features that grow with your business.

Pricing and Plans

Procys offers a flexible pricing structure to suit businesses of all sizes, with a free trial of 20 documents included in all plans.

• Starter Plan: €9.99/month. Ideal for freelancers and small businesses, this plan includes up to 50 documents per month and 3 users.
• Business Plan: €34.99/month. The most popular plan, designed for growing businesses. It includes up to 200 documents, 10 users, and access to advanced tools and APIs.
• Enterprise Plan: Custom pricing. A fully tailored solution for large organizations with unlimited documents and users, 100% customized workflows, and a dedicated account manager.

Additional documents can be purchased for all plans. Some advanced integrations may incur an extra cost.