Backup Space

Backup Space is a comprehensive and secure cloud backup solution designed from the ground up specifically for organizations using Google Workspace. Recognizing that Google's native tools like Google Vault are primarily for eDiscovery and not true backup, Backup Space fills a critical gap by protecting business data against permanent loss due to ransomware attacks, accidental deletions, or system-level threats. It ensures that your company's vital information across Gmail, Google Drive, Calendar, Contacts, Chat, and Sites is always secure, recoverable, and under your control.

The platform is built on the principles of simplicity, security, and reliability. It offers automated, high-frequency backups, ensuring that your data is captured regularly without any manual intervention. With a focus on data sovereignty and privacy, Backup Space allows you to choose where your data is stored, with options in the US, Canada, EU, UK, and even Switzerland, which is renowned for its stringent data protection laws. All data is fully encrypted, both in transit and at rest, ensuring it remains inaccessible to anyone but you.

How to use Backup Space

Getting started with Backup Space is designed to be refreshingly simple and can be completed in just a few minutes:

1. Sign Up with Google: Create your account in seconds using a Google Workspace account that has administrative privileges for your organization. The process uses secure Google OAuth for authentication.
2. Install the Google Workspace App: After signing up, you will be directed to the Google Workspace Marketplace to install the Backup Space application for your domain. This step seamlessly integrates the service with your existing Google environment.
3. Configure and Protect: Once installed, you can access the intuitive dashboard. From here, you can assign backup policies, set data retention rules for different users and resources, and monitor the status of your backups. The platform is pre-configured for ease of use, allowing you to start protecting your data immediately.

Core Features of Backup Space

• Automated, High-Frequency Backups: Schedule backups to run automatically from 1 to 24 times per day, ensuring minimal data loss between syncs.
• Comprehensive Google Workspace Coverage: Protects all critical data, including Gmail messages, Google Drive files (with permissions and folder structure), Calendar events, Contacts, Google Chat history, and Google Sites.
• Point-in-Time Recovery: Quickly restore individual files, emails, or entire user accounts to any specific point in time, minimizing downtime after a data loss event.
• Advanced Security and Privacy: Features end-to-end encryption, Swiss-grade privacy standards, and the ability to bring your own encryption key (BYOK) via Google Cloud KMS for an extra layer of security.
• Data Sovereignty: Choose your data storage region from multiple locations, including the US, EU, and Switzerland, to comply with local data residency regulations like GDPR.
• Ransomware and Human Error Protection: Provides an immutable, off-site copy of your data, rendering ransomware attacks ineffective and making recovery from accidental deletions simple.
• Granular Control and Reporting: An intuitive dashboard allows for easy management of users, backup policies, and retention periods, along with detailed audit reports.

Use Cases for Backup Space

Backup Space is essential for any organization that relies on Google Workspace for its daily operations:

• Business Continuity & Disaster Recovery: In the event of a ransomware attack, you can ignore the ransom demand and restore all affected files and data from a clean, uninfected backup taken just hours before the attack.
• Accidental Deletion Recovery: An employee accidentally deletes a critical project folder or an important email thread. With Backup Space, an administrator can locate and restore the lost data in minutes.
• Employee Offboarding: When an employee leaves the company, their Google Workspace license can be de-provisioned, but their data can be securely archived in Backup Space for compliance and future reference, saving on license costs.
• Regulatory Compliance: For industries like finance, healthcare (HIPAA), and legal services, Backup Space helps meet stringent data retention and protection requirements by providing secure, long-term, and verifiable backups.

Advantages of Backup Space

Backup Space stands out from other solutions, including Google Vault, by offering a true backup service. Its advantages include unparalleled simplicity, robust security, and transparent pricing. Unlike Google Vault, which lacks a direct restore feature and is designed for legal holds, Backup Space provides fast, point-in-time restores. The setup takes only five minutes, and its focus on a single service—Google Workspace—ensures deep, reliable, and accurate backups that capture everything, including metadata like Drive permissions and nested Gmail labels. The free-forever plan for small teams makes enterprise-grade data protection accessible to everyone.

Pricing and Plans

Backup Space offers simple, transparent pricing tailored to different business sizes.

• Matterhorn (Free Plan): $0 forever for up to 2 users. Includes 15 GB of storage per user, automated daily backups for Gmail and Drive, and anti-ransomware protection. Ideal for small businesses or startups.
• Geneva Plan: $2 per user per month. Designed for growing businesses, this plan includes 50 GB of storage per user, automated 3x daily backups for Gmail and Drive, and additional region options.
• Zurich Plan: $4 per user per month. Perfect for larger companies, offering 100 GB of storage per user, automated 24x daily backups, coverage for additional services, and priority support.
• Chocolate (Storage Add-on): $4 per additional 100GB per month for any plan.

All prices are in USD, with no hidden fees.